How to Fill Form 10 Hazardous Waste Manifest -Step-by-Step Guide

Why Form 10 Matters?

Think of Form 10 as the chain of custody for hazardous waste. Its called Form 10 Hazardous Waste Manifest! It’s the official proof that your waste went from your site → through a licensed transporter → to an authorized recycler or TSDF.

On your first week as a junior EHS officer, you might look at this form and think: “So many boxes, what if I mess up?” Relax. Each box has a clear purpose. Let’s walk through it, one by one, as if we are filling it together.

Form 10 Hazardous waste Rules, 2016

Form 10 under the Hazardous and Other Wastes (Management & Transboundary Movement) Rules, 2016 is basically the “travel document” for hazardous waste. These rules, issued by the Ministry of Environment, Forest and Climate Change (MoEFCC), make it clear that no hazardous waste can move outside a factory without a manifest.

The manifest (Form 10) ensures that waste can be traced from the generator → through the transporter → to the final disposal or recycling site. It also creates accountability at each stage, since all three parties sign and keep their copies. In short, the Rules, 2016 make sure hazardous waste is not dumped illegally and that everyone involved in its journey follows the law.

Learn more about Form 3 Hazardous Waste Inventory Guide

How to Fill Form 10 Hazardous Waste Manifest

Section 1: Sender’s Name & Mailing Address

This is where you write your company’s full legal name, address, phone number, and email.

• Tip: Copy the name exactly as it appears on your Authorization Order or Consent to Operate. Don’t use abbreviations or short names.
• Why: Inspectors cross-check this with your authorization documents. Any mismatch may raise questions.

👉 Mistake juniors make: writing “ABC Chemicals” instead of “ABC Chemicals Pvt. Ltd.”

Section 2: Sender’s Authorization Number

Here you mention the Hazardous Waste Authorization Number given by your SPCB (like MPCB).

• Tip: Always keep your authorization copy handy. Ensure the number is valid and renewed.
• Why: This proves you’re legally allowed to generate and handle hazardous waste.

Section 3: Manifest Document Number

Each Form 10 has a unique number. This helps regulators track the manifest trail.

• Tip: Never duplicate or skip numbers. Keep your manifests in order, month by month.
• Why: Missing manifest numbers can be seen as “missing waste”.

Section 4-7: Transporter Details

This part is all about who is carrying your waste.

• Transporter’s Name & Address – must be an SPCB-authorized transporter.
• Type of Vehicle – usually “Truck”.
• Transporter’s Registration Number – issued by SPCB.
• Vehicle Registration Number – the truck’s license plate.

👉 Pro tip: Before loading, check if the transporter’s authorization is still valid. If expired, liability falls on your company.

Section 8-9: Receiver’s Details

Here you fill in details of the TSDF or recycler receiving the waste.

• Receiver’s Name & Address – use the actual site address, not the head office.
• Authorization Number – from their SPCB approval.

👉 Real-life example: Once, a junior officer wrote the recycler’s corporate HQ instead of the plant location. The inspector flagged it as invalid.

Section 10: Waste Description

This is the heart of Form 10.

• What to write: The hazardous waste category (e.g., “5.1 – Used Oil” or “33.1 – Chemical sludge”).
• Where to find it: In your Authorization Order or Hazardous Waste Rules (Schedule I).
• Why it matters: Wrong category code = non-compliance.

👉 Senior’s tip: Never guess. If unsure, call your senior or check the rulebook.

Section 11: Total Quantity & Containers

Here you specify:

• Quantity of waste (in MT or KL)
• Number of containers (e.g., “20 drums” or “1 tanker”)

👉 Mistake to avoid: Writing “20 MT” without mentioning containers. Regulators expect both.

Read more about Form IV Hazardous Waste Return Guide Step By Step

Section 12: Physical Form

Tick whether the waste is:

• Solid
• Semi-solid
• Sludge
• Oily/Tarry
• Slurry
• Liquid

👉 Pro tip: Match this with how the waste is actually packed. If it’s in drums, write “sludge in drums” rather than just “sludge”.

Section 13: Special Handling Instructions

This is for any safety notes. Example:

• “Keep upright, no smoking near drums.”
• “Corrosive – handle with gloves.”

👉 Pro tip: Don’t leave this blank if waste is risky. It shows you’re safety-conscious.

Section 14: Sender’s Certificate

Here, the generator (your company) certifies that:

• Waste is properly described, packed, labelled.
• All laws are complied with.

👉 Senior’s advice: Usually signed by EHS manager or authorized person. But as a junior, you must prepare it carefully so your senior can sign confidently.

Section 15: Transporter’s Acknowledgement

The transporter signs when they take custody of the waste.

👉 Pro tip: Never let a truck leave without this signature. That’s your proof of handover.

Section 16: Receiver’s Certification

The TSDF or recycler signs once they accept the waste.

👉 Practical point: Always collect your copy with their signature and stamp. This closes the loop.

Form 10 Hazardous Waste Word Format

Need a ready-to-use template of Form 10 for your records? Here’s a clean Word version of the official manifest form, so you can practice filling it or use it for internal training. Always check with your SPCB for the latest notified version before submission.

Hazardous Waste Manifest Form 10 Colors

Why the colors matter (read once, remember forever)?

Form 10 travels with your waste in multiple color-coded copies so every party in the chain of custody has the right paper in hand. Colors help the gate staff, driver, and receiver quickly pick the correct sheet without re-reading the fine print. The exact routing can vary by SPCB, so always follow what’s printed on your state’s Form 10. In the sample you shared, for instance, Copy 1 (White) is to be forwarded by the sender to the Pollution Control Board after signing all seven copiesmpcb form 10 hazardous waste. Treat the colors as a visual SOP-if each color ends up with the correct party, your documentation trail stays intact during audits and inspections.

Mnemonic: W-P-Y-G-B-O-Gray → White, Pink, Yellow, Green, Blue, Orange, Grey
Think: “Waste Passes Your Gate, Board Oversees, Grey is spare.”
Or maybe “White Pigeons Yell, Green Buffaloes Only Graze.”
(Adjust colors/order to match what’s printed on your state’s manifest.)

👉 Senior’s habit: File your yellow copy neatly in chronological order. Inspectors love seeing well-organized files.

Read more about How to fill Form V Environmental Statement Audit Guide

MPCB Form 10 Online Submission (Step-by-Step)

If you’re in Maharashtra, you can raise the Form 10 (Hazardous Waste Manifest) directly on MPCB’s eCMP portal. Think of it as creating the official movement document online, then printing it for the truck to carry. You still keep the multi-copy color manifest for the actual trip, but the data entry, number generation, and record trail live inside the portal. ecmpcb.in

What you need before you start

• Valid HW Authorization (your unit + the receiver must be authorized for the same waste category). Maharashtra Pollution Control Board
• Authorized transporter details (ensure current validity). Maharashtra Pollution Control Board
• Waste category code (exact, per your authorization / Rules). ddnocmms.nic.in

Quick path on the portal

1. Log in to the MPCB eCMP portal. ecmpcb.in
2. Go to Hazardous Waste → Manifest (Form 10). (Form 10 is listed among HW services.)
3. Create New Manifest: your generator details usually auto-fill; verify authorization number and address.
4. Pick Transporter (from authorized list) and enter vehicle details. Double-check registration numbers.
5. Select Receiver (TSDF/Recycler): confirm their authorization covers your exact waste code.
6. Enter Waste Details: category (e.g., 5.1, 33.1), quantity, containers, physical form, handling precautions.
7. Generate Manifest Number in the system and print the multi-copy set for signatures (color routing still applies as per Rules). hspcb.org.in+1
8. Dispatch & Get Signatures: Generator → Transporter at your gate; Receiver signs on acceptance.
9. Post-dispatch: where required, forward the SPCB copy and retain your signed copy neatly filed by serial number. (Color-copy routing is mandated under the Rules.) hspcb.org.in

Practical checks (don’t skip)

• Match category codes to both your authorization and the receiver’s—no assumptions.
• Vehicle plate & transporter auth must match what’s on the road that day.
• Weighbridge slips: reconcile if the receiver’s weight differs; investigate >5–10% variance.
• File hygiene: file your generator copy + attachments (auth orders, weighbridge, gate pass) for 5–7 years.

Notes, edge cases & scope

• Online ≠ paperless transit: the truck must still carry the physical multi-copy manifest until delivered and signed, per the Rules.
• Other states: many SPCBs host Form 10 on their own OCMMS portals; navigation labels differ, but the core fields are as per Rule 19 (1) (national Form 10).
• If the portal flow changes: MPCB updates eCMP periodically; if a menu has moved, search inside the portal for “Hazardous Waste → Form 10 / Manifest.

Common Mistakes to Avoid

• Wrong waste category code
• Using short names instead of full legal names
• Forgetting transporter or receiver’s authorization number
• Missing signatures
• Not recording both quantity & containers

Pro Tips from 25 Years in the Field

• Train your gate security: no hazardous waste leaves without Form 10.
• Keep a parallel Excel logbook (date, manifest no., quantity, transporter, TSDF). Helps at audit time.
• Scan each signed copy and store digitally. Inspectors sometimes ask for past 3-5 years.
• Double-check transporter’s license validity before every shipment.

Closing Words for New EHS Officers

Form 10 might look like a mountain on your first day. But once you understand the flow – Sender → Transporter → Receiver – it becomes a routine.

Do it with care. Because one sloppy Form 10 can create a compliance headache, but one neat file of Form 10s can earn you instant respect during inspections.

And remember – when in doubt, ask your senior. Nobody will think less of you for clarifying. In fact, they’ll respect you more for wanting to get it right.

Form 10 hazardous waste manifest pdf

You can download Form 10 hazardous waste manifest pdf from here : download Form 10 hazardous waste manifest pdf

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🔗 For a full list of all SPCB Environmental Compliance Forms and their families, visit our Complete Pillar Guide.

✅ Reviewed & Authored by Our Compliance Experts

This guidance on Form 10 (Hazardous Waste Manifest) has been created and reviewed by our senior leadership team at Perfect Pollucon Services. With decades of hands-on experience in environmental monitoring, MPCB regulations, and hazardous waste management, our experts ensure that every insight is practical, reliable, and directly useful for EHS professionals.

Tanaji S. Gajare

Founder & Chairman
40+ years guiding industries on air, water & waste regulations. Pioneer in MPCB compliance and hazardous waste documentation.

Anil Shelke

Executive Director
30+ years in compliance audits, ETP/STP operations, and regulatory filings. Expert in mentoring EHS teams on returns like Form IV & Form 10.

Kunal Gajare

Chief Sustainability Officer
10+ years handling stack monitoring, MPCB/MoEF clearances, and waste authorisations. Works closely with industries to simplify day-to-day EHS compliance.