How to Fill Form 10 Hazardous Waste Manifest -Step-by-Step Guide
🌱 Last updated: December 14, 2025
Why Form 10 Matters?
Think of Form 10 as the chain of custody for hazardous waste. Its called Form 10 Hazardous Waste Manifest! It’s the official proof that your waste went from your site → through a licensed transporter → to an authorized recycler or TSDF.
On your first week as a junior EHS officer, you might look at this form and think: “So many boxes, what if I mess up?” Relax. Each box has a clear purpose. Let’s walk through it, one by one, as if we are filling it together.
Form 10 (Hazardous & Other Waste Manifest) – Field-by-Field Guide (Mobile: card view • Desktop: swipe/scroll table)
Manifest Document No. Gate Check: YES
What to fill: Enter the unique manifest number printed/generated for this consignment.
Mistakes: Skipping/duplicating numbers; leaving it blank.
Pro tip: Maintain a serial log (date ↔ number ↔ waste ↔ receiver) to prevent gaps.
Pro tip: Sign only after final gate check (vehicle, qty, drums, attachments).
15. Transporter Acknowledgement Gate Check: YES
What to fill: Transporter signs/stamps when taking custody.
Mistakes: Truck exits without transporter signature.
Pro tip: Security SOP: No manifest signature = No exit.
16. Receiver’s Certification Gate Check: NO
What to fill: Receiver signs/stamps with date on acceptance.
Mistakes: Not collecting signed closure copy; ignoring large weight difference.
Pro tip: Reconcile weighbridge differences; attach receiver gate slip.
Copy Distribution (Color Sheets) Gate Check: YES
What to fill: Follow routing printed on your state stock / portal output.
Mistakes: Wrong copy sent; missing your file copy.
Pro tip: File generator copy serial-wise; scan and archive PDFs for 5–7 years.
Attachments & Records Gate Check: YES
What to fill: Weighbridge slip, transporter/receiver authorizations, gate pass, photos (if needed).
Mistakes: Loose attachments; no link to manifest number.
Pro tip: Staple a cover sheet with manifest no. + checklist; maintain Excel tracker.
Note: Field names/order can slightly vary by state portal/printout. Always follow your actual Form 10 layout and routing instructions printed on your stock/portal PDF.
Form 10 Field
What to Fill
Mistakes to Avoid
Pro Tips (From 25+ yrs)
Gate Check (Yes/No)
Manifest Document No.
Enter the unique manifest number printed/generated for this consignment.
Skipping/duplicating numbers; leaving it blank.
Maintain a serial log (date ↔ number ↔ waste ↔ receiver) to prevent gaps.
YES
1. Sender’s name & mailing address (incl. phone, email)
Company’s full legal name & site address exactly as per Consent/Authorization. Add a working phone & compliance email.
Using short forms; using head office instead of operating site.
Copy-paste from current CTO/HW Authorization to avoid spelling/format errors.
YES
2. Sender’s Authorization No.
Your valid Hazardous Waste Authorization number as per SPCB order.
Outdated/expired authorization; wrong number format.
Keep a laminated quick-ref card at the EHS desk with current numbers.
YES
3. Sender’s Contact Person / Signature block (where applicable)
Name/designation of authorized person / dispatch contact (as per your form/portal layout).
Leaving blank; putting random staff name not recognized internally.
Fix “authorized signatory + backup” mapping in SOP so dispatch doesn’t stop.
YES
4. Transporter’s name & address (incl. phone, email)
Authorized transporter’s legal name & contact details.
Using non-authorized/local transporter; missing contact.
Verify transporter authorization validity before dispatch; keep soft copy on file.
YES
5. Type of Vehicle
Truck / tanker (for liquids) as applicable.
Leaving generic; mismatch with actual vehicle.
Match packaging to vehicle type (drums well-secured on flatbed).
YES
6. Transporter’s Registration / Authorization No.
SPCB registration/authorization number for the transporter.
Writing vehicle number here; leaving blank.
Keep a master sheet of transporter credentials with expiry dates flagged.
YES
7. Vehicle Registration No.
Actual truck/tanker registration plate number.
Wrong plate due to last-minute truck change.
Confirm at gate; if truck changes, update & reprint before dispatch.
YES
8. Receiver’s name & mailing address (incl. phone, email)
Authorized TSDF/recycler’s site/plant name & address (not HO).
Using corporate HO instead of plant location.
Confirm exact gate/address; add site contact for coordination.
YES
9. Receiver’s Authorization No.
Their valid SPCB authorization (and category coverage).
Sending waste category not covered in their authorization.
Cross-check category codes in both parties’ orders before pickup.
YES
10. Waste Description (Category)
Exact category code/name (e.g., “5.1 – Used Oil”, “33.1 – Chemical Sludge”).
Guessing code; using generic labels.
Lift wording from your authorization order; keep Schedule reference near gate.
YES
11. Total Quantity & No. of Containers
Qty in MT/KL + container count.
Only weight or only containers; mismatch with weighbridge.
Attach weighbridge slip; pre-tally drum count with store records.
Note: Field names/order can vary slightly by state portal/printout. Always follow the exact Form 10 layout generated by your SPCB portal or printed stock.
Form 10 Hazardous waste Rules, 2016
Form 10 under the Hazardous and Other Wastes (Management & Transboundary Movement) Rules, 2016 is basically the “travel document” for hazardous waste. These rules, issued by the Ministry of Environment, Forest and Climate Change (MoEFCC), make it clear that no hazardous waste can move outside a factory without a manifest.
The manifest (Form 10) ensures that waste can be traced from the generator → through the transporter → to the final disposal or recycling site. It also creates accountability at each stage, since all three parties sign and keep their copies. In short, the Rules, 2016 make sure hazardous waste is not dumped illegally and that everyone involved in its journey follows the law.
📜 History + Purpose – Hazardous & Other Wastes (Management & Transboundary Movement) Rules, 2016
India updated its hazardous waste framework in 2016 to keep pace with fast-growing industries and new waste streams.
These Rules clarify what is hazardous/other waste, who can handle it, and how each movement must be traced using the Manifest (Form 10). The goal is simple: no waste vanishes without accountability-protecting people, land, and water.
1989–2008
Early hazardous waste rules rolled out; focus on stopping dumping and setting basic controls.
2008–2015
Industry expands; waste categories grow; need for clearer schedules, authorisations, and tracking.
2016
New Rules notified: broader coverage (incl. “other wastes”), clearer categories/schedules, stronger tracking via Form 10.
Expanded Coverage
Beyond “hazardous” – includes streams like used oil, certain recyclable/other wastes under specific conditions.
Clarity & Roles
Defines who can generate, store, transport, recycle, or dispose; relies on valid SPCB/CPCB authorisations.
Traceability via Form 10
Every movement = a signed, color-coded manifest from Generator → Transporter → Receiver, creating a legal chain of custody.
Why this matters to a junior EHS officer
Compliance shield: A correctly filled Form 10 is your proof that waste was handled legally and responsibly.
Zero “missing waste”: Color-coded copies + signatures prevent gaps during audits.
Career safety: Inspectors check manifests first-clean files build instant credibility.
Pro tip: Keep a laminated “Form 10 quick card” at the gate: codes, authorisation nos., color routing, sign-off order.
No manifest, no truck.
Signatures: generator signs before exit + transporter acknowledges at gate.
Closure after TSDF acceptance: Pink stays at TSDF; driver must return with Orange stamped; follow up for Blue to close your file.
Form 10 Hazardous Waste Word Format
Need a ready-to-use template of Form 10 for your records? Here’s a clean Word version of the official manifest form, so you can practice filling it or use it for internal training. Always check with your SPCB for the latest notified version before submission.
Form 10 is not “just paperwork”. It is the legal chain of custody for hazardous waste. So the color copies are not optional — each color has a fixed legal role.
As per Rule 19 (Manifest system) of Hazardous & Other Wastes Rules, 2016:
Important: Rule 19 of HOWM Rules, 2016 defines the national manifest logic (Form 10). However, your actual copy routing must always follow the instructions printed on YOUR state’s Form 10 stock / your OCMMS portal printout. Use Rule 19 as the “default logic”, and your state printout as the “final routing SOP”.
Pink (Copy 3) is retained by the Receiver (TSDF/Recycler).
Orange (Copy 4) is handed over to the transporter by the receiver after acceptance of the waste (signed/stamped). (Ref: Hazardous & Other Wastes (Management & Transboundary Movement) Rules, 2016 — Rule 19(1), Manifest system / Form 10.)
If your plant gives Pink to the transporter, the receiver loses their legal copy and your chain breaks during audit.
Mnemonic (only if you really want one): W-Y → Truck → TSDF keeps P → Driver returns with O → TSDF sends G + B
W (White) → SPCB
Y (Yellow) → Your file
Truck carries remaining copies to TSDF
P (Pink) → TSDF keeps
O (Orange) → Driver takes back after delivery
G (Green) → TSDF sends to SPCB
B (Blue) → Receiver sends to Sender after acceptance (closes your loop).
(If you can’t keep it accurate, better delete mnemonic entirely. Mnemonics are dangerous when wrong.)
Form 10 (Hazardous & Other Waste) – Copy Routing (Audit-Safe) (Mobile: card view • Desktop: swipe/scroll table)
Copy 1 White
Who: Sender forwards to SPCB (as per your state/printout)
If Blue not received, follow up with TSDF/recycler quickly.
Copy 7
Grey
Receiver sends to SPCB of Sender (ONLY if sender is in another State)
After acceptance (inter-state only)
Extra trail to sender’s SPCB for inter-state
Same-State: not applicable. Inter-State: ensure receiver dispatches Grey.
Shop-floor use: Keep a dispatch folder with coloured A4 sheets (White, Yellow, Pink, Orange, Green, Blue + Grey only if inter-state).
Print portal PDF on the correct colour, take signatures at dispatch, and ensure the driver returns with Orange after TSDF acceptance.
Compliance safety note: Always follow the routing printed on your state’s Form 10 stock / portal output. Rule 19 is the default logic; the printout is your final SOP.
👉 Senior’s habit: File your yellow copy neatly in chronological order. Inspectors love seeing well-organized files.
Driver Pocket Checklist (Hindi + Simple English)
Print this and give to the driver + keep one at gate.
Driver Bhaiya – Gate se nikalne se pehle check karo:
Manifest par Generator sign + stamp hai?
Transporter ne handover pe sign kiya hai?
Truck ke paas manifest copies securely rakhe hai? (waterproof folder)
TSDF gate par unload ke baad:
TSDF/Recycler ne accept karke stamp + sign kiya?
Orange copy (Copy 4) wapas mila? ✅ Orange copy ke bina TSDF gate se mat niklo. (Orange copy is your proof of completed delivery.)
Gate Security Checklist (Exit Control)
Security: truck ko exit tabhi do jab yeh 4 cheeze clear ho:
Manifest set is printed + signed by Generator (stamp).
If you’re in Maharashtra, you can raise the Form 10 (Hazardous Waste Manifest) directly on MPCB’s eCMP portal. Think of it as creating the official movement document online, then printing it for the truck to carry. You still keep the multi-copy color manifest for the actual trip, but the data entry, number generation, and record trail live inside the portal.
Ground reality (MPCB): Manifest is online, but the truck still needs clean paper discipline
In Maharashtra, most units generate Form 10 from the MPCB eCMP portal and print it as a PDF. This creates one common confusion:
“Do I need colored paper or can I print everything on white?”
Best practice (field-tested): print the same PDF on colored A4 sheets. Buy one packet each of White, Yellow, Pink, Orange, Green, Blue (and Grey if you do inter-state). Print the portal PDF directly onto the correct color sheets so gate staff, RTO checks, and TSDF security don’t argue copy-by-copy.
If your team prints all copies on white paper, you can still be compliant if the copy numbering and routing is correct, but in real life it causes confusion at checkpoints and TSDF gates. Colored sheets reduce mistakes.
Important: Online generation does not mean paperless transport. The manifest set still travels with the truck until delivery is accepted.
What you need before you start
Valid HW Authorization (your unit + the receiver must be authorized for the same waste category).
Authorized transporter details: select/verify from your portal list and keep their authorization validity on record.
Waste category code (exact, per your authorization / Rules).
Generate Manifest Number in the system and print the multi-copy set for signatures (color routing still applies as per Rules).
Dispatch & Get Signatures: Generator → Transporter at your gate; Receiver signs on acceptance.
Post-dispatch: where required, forward the SPCB copy and retain your signed copy neatly filed by serial number. (Color-copy routing is mandated under the Rules.)
Practical checks (don’t skip)
Match category codes to both your authorization and the receiver’s—no assumptions.
Vehicle plate & transporter auth must match what’s on the road that day.
Weighbridge slips: reconcile if the receiver’s weight differs; investigate >5–10% variance.
File hygiene: file your generator copy + attachments (auth orders, weighbridge, gate pass) for 5–7 years.
Notes, edge cases & scope
Online ≠ paperless transit: the truck must still carry the physical multi-copy manifest until delivered and signed, per the Rules.
Other states: many SPCBs host Form 10 on their own OCMMS portals; navigation labels differ, but the core fields are as per Rule 19 (1) (national Form 10).
If the portal flow changes: MPCB updates eCMP periodically; if a menu has moved, search inside the portal for “Hazardous Waste → Form 10 / Manifest.
Common Mistakes to Avoid
Wrong waste category code
Using short names instead of full legal names
Forgetting transporter or receiver’s authorization number
Missing signatures
Not recording both quantity & containers
Pro Tips from 25 Years in the Field
Train your gate security: no hazardous waste leaves without Form 10.
Keep a parallel Excel logbook (date, manifest no., quantity, transporter, TSDF). Helps at audit time.
Scan each signed copy and store digitally. Inspectors sometimes ask for past 3-5 years.
Double-check transporter’s license validity before every shipment.
Closing Words for New EHS Officers
Form 10 might look like a mountain on your first day. But once you understand the flow – Sender → Transporter → Receiver – it becomes a routine.
Do it with care. Because one sloppy Form 10 can create a compliance headache, but one neat file of Form 10s can earn you instant respect during inspections.
And remember – when in doubt, ask your senior. Nobody will think less of you for clarifying. In fact, they’ll respect you more for wanting to get it right.
Reference (Official Form 10)
Form 10 format is prescribed under the Hazardous & Other Wastes Rules, 2016 (Rule 19(1)). Always follow the copy distribution and routing as per the rule/portal output used for your dispatch.
🔗 For a full list of all SPCB Environmental Compliance Forms and their families, visit our Complete Pillar Guide.
This guidance on Form 10 (Hazardous Waste Manifest) has been created and reviewed by our senior leadership team at Perfect Pollucon Services.
With decades of hands-on experience in environmental monitoring, MPCB regulations, and hazardous waste management, our experts ensure that every insight is practical,
reliable, and directly useful for EHS professionals.
Tanaji S. Gajare
Founder & Chairman 40+ years guiding industries on air, water & waste regulations.
Pioneer in MPCB compliance and hazardous waste documentation.
Anil Shelke
Executive Director 30+ years in compliance audits, ETP/STP operations, and regulatory filings.
Expert in mentoring EHS teams on returns like Form IV & Form 10.
Kunal Gajare
Chief Sustainability Officer 10+ years handling stack monitoring, MPCB/MoEF clearances, and waste authorisations.
Works closely with industries to simplify day-to-day EHS compliance.
What is Form 10 used for?
Form 10 is the official manifest document that must accompany hazardous waste whenever it leaves your factory. It ensures traceability from generator → transporter → receiver, proving your waste was handed over responsibly.
Who has to prepare Form 10?
The generator of the waste (your company) is responsible for preparing Form 10 before the waste leaves the gate. The transporter and the receiver only acknowledge and certify their parts.
What information goes into Form 10?
Key details include: Sender’s (generator’s) name and authorization no. Transporter’s name, authorization no., and vehicle details Receiver’s (TSDF/recycler) name and authorization no. Waste category, description, physical form, quantity & no. of containers Special handling instructions Signatures at each stage
Do we still need paper copies if records are digital?
Yes-during transportation, the truck must carry the manifest document set and get signatures at each stage. Many states generate Form 10 online, but online generation ≠ paperless transit. Maintain printed copies for shop-floor control and audit closure.
What happens if I enter the wrong waste code?
That counts as non-compliance. Inspectors can reject the manifest, impose penalties, or flag it during audits. Always copy the waste category code exactly as mentioned in your Authorization Order.
What if the quantity at the TSDF is slightly different from what I wrote?
Small differences are common due to weighing errors or container residue. If the difference is large (>5–10%), investigate immediately. Record both quantities and attach weighbridge slips.
How long should we keep Form 10 records?
Best practice is 5-7 years. Even if rules ask for less, inspectors often check past years. Always scan and store digital copies with backups.
Can waste move without Form 10 if it’s urgent?
No. Transporting hazardous waste without Form 10 is a violation. It can attract show-cause notices, penalties, or even suspension of consent. Train your gate staff: no manifest = no truck leaves.
Who signs Form 10?
Generator (your company) signs before dispatch. Transporter signs at handover. Receiver signs after acceptance at the TSDF/recycler. This creates the chain of custody
What are the common mistakes juniors make in Form 10?
Writing casual company names instead of full legal names. Forgetting transporter or receiver authorization numbers. Leaving special handling instructions blank for dangerous wastes. Failing to collect signed copy from the receiver.
What is the deadline for Form 10?
Form 10 is a manifest for hazardous and other waste in India, and while there’s no universal deadline for its filing, it must be used for the movement of waste from generation to final disposal.
Do I still need to send the white copy to MPCB?
Follow the copy routing printed on your manifest / state instruction (white copy forwarding is explicitly stated in the Rules).
Can I change vehicle details after generating the manifest?
Yes-before dispatch update the entry and reprint so the carried manifest matches the actual truck.
Where do I confirm authorized transporters/receivers?
MPCB publishes lists of authorized transporters and re-processors/recyclers; cross-check before scheduling a pickup.
